Accounts Payable Bookkeeper (Full Time

Company: Hudson Milestones
Location: Jersey City
Posted on: April 1, 2021

Job Description:

About the Organization Hudson Milestones seeks to build and maintain a Hudson County based organization dedicated to the care, support and advancement of people with intellectual/developmental disabilities and their families towards achieving, to the maximum extent possible, the individual's life goals and establishing self-sufficiency in the community. Description If you are looking for a rewarding opportunity to work in the non-profit area Hudson Milestones could be a wonderful organization for you to join.The Bookkeeper acts under the supervision of the Director of Finance. This individual is responsible for all billings and payments for the agency. This position's primary duty consists of the performance of office or non-manual work directly related to management policies or general business operations, and customarily and regularly exercises discretion and independent judgment; and regularly assists an employee in a bonafide executive or administrative capacity; who performs under only general supervision work along technical lines requiring special training, experience, or knowledge; or who executes under only general supervision special assignments and tasks.This is an in office position M-F located in Jersey City, NJ. All Covid-19 mandates/compliances must be met. Bookkeeper responsibilities include but are not limited to:Maintains the confidentiality of the department and the agency providing information only to individuals on an authorized, need-to-know basis.Maintains accurate and current documentation of all cash deposits and disbursements.Maintains accurate and current journals of all disbursements based on the established accounts and contracts.Assures all billings are prepared properly and agency checks are completed.Maintains records for all accounts payable including voucher requests, purchase orders, invoices and accounts payable ledger.Takes all deposits to bank when needed.Prepares consultant invoices for payment and processes checks monthly and checks invoices against proper documentation for verification purposes.Creates purchase orders and checks for payment of all agency bills while ensuring proper documentation and signatures are there.Assures all normal monthly billings (rents, utilities, benefits, etc.) are prepared for payment as assigned or scheduled.Respects the confidentiality of all information regarding clients and families.Responsible for tracking, collecting and recording payments.Completes Representative Payee ReportsReconciles Residential Services client finances on a monthly basis and reports discrepancies to Accountant or Chief Financial Officer in his absence.Ensures that a client's dignity is not compromised in any way.Cooperates with the Licensee and any Department staff in any inspection or investigation.Assists the agency's auditors by providing accurate financial information for the creation of the yearly financial statements.Assists any governmental or other sources including but not limited to funding sources, worker's compensation or Department of Labor in preparing audits.Prepares bank reconciliation for all agency bank accounts and ensures that the amounts tie into the general ledger and system reporting any variances to the Director of Finance and Administrative Services.Attend all meetings and trainings as required by the Director of Finance and Administrative Services.Provides a consistent need of relaying viable information.Be able to work flexible hours when needed for the benefit of the department and agency.Assists the bi-weekly payroll system and ensures its accuracy as well as the accuracy of all employee payroll information.Completes any other special project assigned by their immediate supervisor/director.Participates in any and all fundraising activities.Performs all other assigned duties as directed by the Chief Executive Officer or his/her designee.E/O/E W/V/D M-F In Office, Benefits Packages available, $45-$50k yearly based on experience Location Hudson County Area Full-Time/Part-Time Full-Time EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Position Requirements High School Diploma.Minimum of two years experience in Bookkeeping.Knowledge of basic accounting principles.Valid New Jersey Driver's License.Strong computer skills. Fund EZ & Microsoft programs preferred.Must be free from any physical, emotional or mental functioning limitation or restrictions that would prevent the successful completion of any and all job responsibilities of this job title.Must have the ability to read, write, speak and understand English.Must have the ability to communicate with the individuals with whom they are working. This position is currently accepting applications. Direct Support Professional (Secaucus) in Jersey City, NJ
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Keywords: Hudson Milestones, Jersey City , Accounts Payable Bookkeeper (Full Time, Accounting, Auditing , Jersey City, New Jersey