Associate, Executive Assistant II
Company: Bank of New York Mellon
Location: Jersey City
Posted on: September 15, 2023
Job Description:
Overview
Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at
the intersection of business, finance, and technology. We are one
of the world's top asset management and banking firms that manages
trillions of dollars in assets, custody and/or administration.
Known as the "bank of banks" - 97% of the world's top banks work
with us as we lead and serve our customers into the new era of
digital.
With over 238 years of rich history and industry firsts, BNY Mellon
has been built upon our proven ability to evolve, lead, and drive
new ideas at every turn. Today, we're approximately 50,000
employees across 35 countries with a culture that empowers you to
grow, take risks, experiment and be yourself. This is what
#LifeAtBNYMellon is all about.
We're seeking a future team member for the role of Associate,
Executive Assistant II to join our Digital team. This role is
located in Jersey City, NJ, Lake Mary, FL, Pittsburgh, PA, or
Wellesley, MA - HYBRID/REMOTE.
In this role, you'll make an impact in the following ways:
Effectively prioritizes the needs of the office, executive(s)
and/or team as prescribed by established guidelines, managing
competing requests and switching focus as needed, often must
negotiate prioritization of administrative activities with/among
higher level team members/managers.
- Evaluates non-standard problems and uses judgement to develop
appropriate solutions or procedures.
- Operates effectively with a significant degree of time
management and work method/approach latitude.
- Responsible for daily interaction and management of
communication with the assigned executive's/team member's direct
reports.
- Interactions are sometimes at the leadership level.
- Appropriately and effectively addresses highly complex issues
escalated to assigned executive's office/team.
- Displays ability to appropriately interact with leaders during
occasional interactions inside and outside the organization.
- May participate in ad-hoc special projects or administrative
initiatives.
- May serve as a support team lead, assigning activities to other
support staff and checking completion.
- Performs advanced, diversified and often confidential
administrative duties requiring broad and comprehensive experience,
skill and knowledge of organizational policies and procedures.
- Screens calls and visitors, and resolves inquiries.
- Other activities often reflect some elements of the
professional discipline supported, including beginning level
bookkeeping/accounting and compliance, among others.
- Schedules meetings, prepares and distributes meeting agendas
and minutes.
- Makes travel arrangements and maintains calendar of
appointments for assigned executive(s) and/or team.
- Exercises autonomy in anticipating a diverse range of highly
complex issues and troubleshooting these issues as they arise.
- Typically conducts a range of administrative assignments
related to the smooth operation of the assigned executive('s')
and/or team's attendance at or conduct of seminars, workshops,
and/or conferences, among others, including production of materials
that may be sensitive in nature, scheduling, logistical
arrangements, and liaising with participants, speakers, and
vendors.
- May undertake special, diversified, longer-term projects
requiring interaction with multiple teams.
- Could be expected to lead on projects related to administrative
initiatives.
- Often independently creates and disseminates draft/final draft
correspondence, copies, files and processes related
documentation.
- Prepares and distributes meeting agendas and minutes.
- Conducts research, compiles analyses and summarizes information
for reports and correspondences.
- Leverages own contacts and resources, and liaises with
managers/senior management on behalf of the office, assigned
executive(s) or team to facilitate information gathering and
confirmation of answers.
- Applies discretion to triage and manage complex, sensitive
situations resulting from a wide range of requests, questions and
problems directed toward the assigned office, executive(s) and/or
team.
- Appropriately prioritizes, addresses and/or identifies the
level of urgency and escalates.
- May be authorized to speak on behalf of the assigned
executive(s) in certain limited circumstances.
- May be expected to develop, draft or produce advanced memos,
correspondence and reports on behalf of the office, assigned
executive(s) and/or team.
- May review those drafted by the executive's direct reports or
other support staff for accuracy. Sets up filing/organizational
procedures.
- Is an intermediate to advanced user of standard business
software (word processing, e-mail, spreadsheets, etc.)
- May review and analyze complex data, assist with expense
management and development of budgets, accounts
payables/receivables on behalf of the office, executive(s) and/or
team.
- Liaises with the executive(s) and direct reports to prepare
budget presentations for review and use by the assigned
executive(s).
- Completes billing and expense activities, manages supply orders
and resolves associated issues on behalf of the office,
executive(s) and/or team.
- Work may also require proficiency in standard activities within
a professional discipline (e.g., Human Resources, Finance, etc.)
and may require a degree in the relevant discipline.
- No direct reports.
- May serve as a support team lead, assigning activities to other
support staff and checking work completion.
- May also provide advice/training to new or less experienced
team members.
- Effective collaboration and communication skills are required,
including information exchange with internal and external
contacts.
- Tact, diplomacy and confidentiality are essential skills based
on the level of internal and external contacts.
- Responsible for facilitating the full range of administrative
activities for one or more executives at Level S, who are
responsible for leading a small business unit or group.
- May additionally or separately support a moderate to large team
[approximately > 10 individuals].
- In certain circumstances, e.g. small branch offices, the
incumbent may manage general office administration.
- Responsible for the timeliness, quality and accurate completion
of own work as well as effective collaboration with leadership and
the executive's direct reports/wider team on behalf of the
executive.
- Priority is on daily/weekly work, but will be responsible for
executing longer term work/projects as requested.
- Contributes towards achievement of team goals and maybe
assigned a mix of short to long-term projects or initiatives.
Qualifications:
- Has significant latitude to adjust daily work routines as
needed.
- Exercises autonomy in anticipating and troubleshooting a range
of issues as they arise.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action
Employer.
Minorities/Females/Individuals with Disabilities/Protected
Veterans. Our ambition is to build the best global team - one that
is representative and inclusive of the diverse talent, clients and
communities we work with and serve - and to empower our team to do
their best work. We support wellbeing and a balanced life, and
offer a range of family-friendly, inclusive employment policies and
employee forums.
BNY Mellon assesses market data to ensure a competitive
compensation package for our employees. The base salary for this
position is expected to be between $46,500 and per year at the
commencement of employment. However, base salary if hired will be
determined on an individualized basis, including as to experience
and market location, and is only part of the BNYM total
compensation package, which, depending on the position, may also
include commission earnings, discretionary bonuses, short and
long-term incentive packages, and Company-sponsored benefit
programs.
This position is at-will and the Company reserves the right to
modify base salary (as well as any other discretionary payment or
compensation) at any time, including for reasons related to
individual performance, change in geographic location, Company or
individual department/team performance, and market factors.
Employer Description:
For over 230 years, the people of BNY Mellon have been at the
forefront of finance, expanding the financial markets while
supporting investors throughout the investment lifecycle. BNY
Mellon can act as a single point of contact for clients looking to
create, trade, hold, manage, service, distribute or restructure
investments and safeguards nearly one-fifth of the world's
financial assets. BNY Mellon remains one of the safest, most
trusted and admired companies. Every day our employees make their
mark by helping clients better manage and service their financial
assets around the world. Whether providing financial services for
institutions, corporations or individual investors, clients count
on the people of BNY Mellon across time zones and in 35 countries
and more than 100 markets. It's the collective ambition, innovative
thinking and exceptionally focused client service paired with a
commitment to doing what is right that continues to set us apart.
Make your mark: bnymellon.com/careers.
EEO Statement:
BNY Mellon is an Equal Employment Opportunity/Affirmative Action
Employer. Minorities/Females/Individuals With
Disabilities/Protected Veterans. Our ambition is to build the best
global team - one that is representative and inclusive of the
diverse talent, clients and communities we work with and serve -
and to empower our team to do their best work. We support wellbeing
and a balanced life, and offer a range of family-friendly,
inclusive employment policies and employee forums.
Keywords: Bank of New York Mellon, Jersey City , Associate, Executive Assistant II, Accounting, Auditing , Jersey City, New Jersey
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