Administrative Assistant

Company: Beacon Hill
Location: New York City
Posted on: July 7, 2025

Job Description:

Our client is a midtown NYC-based investment management firm with a 30 year track record seeking a Temporary to Permanent Administrative Assistant to the COO. The hours for this role at 9am-5pm with some flexibility as needed with a 4/1 in office schedule. This role is a great opportunity for emerging administrators looking to build their skills set in a tight knit office. Responsibilities Assist the COO with wide-ranging projects and tasks in multiple areas of the business. Assist Finance team with processing employee expenses, accounts payable; and other tasks as needed. Provide administrative support including scheduling meetings/calls, coordinating calendars, and generally helping keep the COO organized. Support and assist in the preparation of general correspondence, presentations, and reports. Maintain relationships with building management and office supply/services vendors. Perform general office management duties, such as supervising the ordering of supplies and keeping shared spaces in good working order (conference rooms, kitchen, reception). Responsible for corporate events (client meetings, holiday parties, etc.), including securing venues, catering, and equipment; while managing event-day operations, set-up and cleanup. Perform other duties and functions as requested and provide additional support to firm as needed Qualifications Strong skills with Microsoft Excel, Word, and PowerPoint Ability to multi-task and handle multiple responsibilities including confidential information Motivation to work in a team oriented and fast-paced environment Eagerness to learn and solid work ethic Excellent communication and interpersonal skills Undergraduate degree preferred but not required Minimum 2 years relevant experience Experience with Salesforce is a plus. Compensation DOE 65k-85k, hourly in line discretionary year-end bonus Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill, Jersey City , Administrative Assistant, Accounting, Auditing , New York City, New Jersey