JerseyCityRecruiter Since 2001
the smart solution for Jersey City jobs

Receptionist/Office Administrator

Company: MEMX
Location: Jersey City
Posted on: February 16, 2020

Job Description:

The Receptionist/Office Administrator will be responsible for general office administration and administrative support to several members of the management team. This person will be the first line of defense for the MEMX team and the go-to for daily office functions. The receptionist/office administrator will be based in the Jersey City headquarters and is responsible for maintaining an organized, functional, and professional working environment.

Responsibilities:

  • Answer the main MEMX phone line and take messages/direct calls.
  • Greet and seat all visitors, notify MEMX team when guests arrive.
  • Responsible for maintenance of the pantry, including ordering of supplies, restocking, emptying dishwasher, etc.
  • Maintain inventory of all pantry dry goods, cleaning supplies, toiletries and office supplies.
  • Administrative support for the management team including calendar management, scheduling calls and meetings, expense reports, electronic filing and light travel coordination.
  • Manage some of the office vendor relationships (supplies, etc.) and track budget.
  • Assist Lead Office Manager and Chief People Officer with all space planning and coordination to accommodate constant growth and change.
  • Develop and implement a system for managing the conference room schedule.
  • Ensure video/conference calls connectivity is established when needed.
  • Administer security access for employees and guests.
  • General upkeep and stocking of conference rooms.
  • Administer corporate catering program, including order placement, vendor management, menu selection, etc.
  • Assist in coordination of employee events.
  • Receive deliveries and coordinate outgoing mail/shipments; distribute incoming mail.
  • Coordinate with building management & office supply vendors.
  • Account management for company FedEx/UPS/Seamless/Uber/Travel accounts.
  • Keep common areas organized, neat and stocked with necessary items; take pride in the little things.
  • Continue to improve these processes always looking for innovative solutions.

    Requirements

    • 3-5 years of administrative and/or office management experience
    • Experience with Microsoft Office Suite (Outlook, Word, Power Point, Excel)
    • Experience with Apple/Mac products (MacBook Pro, iPhone, iPad)
    • Strong attention to detail and proven proactive nature
    • No job too big or too small attitude, this is a flexible organization and role, everyone wears many hats
    • Comfortable with seat at reception desk & being the first point of contact for anyone reaching out to MEMX
    • Experience with office renovations/office moves preferred, but not required
    • Willing to work occasional overtime to meet the business needs
    • Ability to work independently and in teams; and to think creatively and strategically.

      Benefits

      At MEMX you will have the ability to work with a talented team of professionals who bring diversity of thought and background. You will have the opportunity to shape the future of our company and the impact MEMX will have on our clients and the broader markets. We offer competitive employee benefits and perks and will continue to make this a priority to attract the best.

Keywords: MEMX, Jersey City , Receptionist/Office Administrator, Administration, Clerical , Jersey City, New Jersey

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Daytime Receptionist, Temporary
Description: Daytime Receptionist, TemporaryJob :525589Positions:1Posted:02/20/2020Job Type:TemporaryLocation:New York, NY Corporate Office Department:AdministrativeCategory:AdministrativeSalary:HourlyApply To This (more...)
Company: Retail Brand Alliance, Inc
Location: New York
Posted on: 02/25/2020

Salon Receptionist Midtown East, NY
Description: OverviewDrybar is a blowdry-only bar and our philosophy is simple. Focus on one thing and be the best at it. For us thats blowouts. In fact, our tagline says it all: No cuts. No color. Just blowouts.--We (more...)
Company: Drybar Holdings Llc
Location: New York
Posted on: 02/25/2020

Salon Receptionist Midtown East, NY
Description: Drybar is a blowdry-only bar and our philosophy is simple. Focus on one thing and be the best at it. For us thats blowouts. In fact, our tagline says it all: No cuts. No color. Just blowouts.We are growing (more...)
Company: drybar
Location: New York
Posted on: 02/25/2020


Locums/ DE/ Anesthesiology / Veterans Admin/ ANY state license
Description: Medical Search is seeking multiple Anesthesiologists for a Veterans Administration
Company: Medical Search
Location: Florham Park
Posted on: 02/25/2020

Administrative Assistant
Description: careers. About Us Planted Techstars Alum is a smart career platform that matches top business talent with growing companies. About The Job We're looking for a dependable and motivated individual who's (more...)
Company: Planted Inc
Location: New York
Posted on: 02/25/2020

Administrative Assistant - Entry Level
Description: ROLE: Administrative Assistant TYPE: Full-time LOCATION: New York, NY Administrative Assistant duties and responsibilities include providing administrative support to ensure
Company: Bernard Nickels & Associates
Location: New York
Posted on: 02/25/2020

Administrative Assistant
Description: TITLE OF JOB:Admin Assistant COMPANY DESCRIPTION:Fashion Company LOCATION:NYC RESPONSIBILITIES:
Company: JBCStyle Fashion Recruiters
Location: New York
Posted on: 02/25/2020

Receptionist
Description: OverviewThe-- CENTER or BUILDING --mission is to define excellence within the health care community. We are dedicated to Maximizing Patient Outcomes. --We treat Residents, their families and each other (more...)
Company: CareOne Management, LLC
Location: Kenilworth
Posted on: 02/25/2020

Assistant Front Office Manager
Description: BRIEF DESCRIPTION Situated on Montauks most pristine stretch of oceanfront real estate, Gurneys is a Hamptons icon and the only year-round resort in Montauk. Providing guests with direct access to a 2,000-foot (more...)
Company: Gurney's Montauk Resort and Seawater Spa
Location: New York
Posted on: 02/25/2020

Executive Assistant/Receptionist
Description: A Hospitality Tech Company is looking for an experienced, self-motivated Executive Assistant/Receptionist with 3 years of experience to provide support and assistance to their executives This is an (more...)
Company: Fourth Floor
Location: New York
Posted on: 02/25/2020

Log In or Create An Account

Get the latest New Jersey jobs by following @recnetNJ on Twitter!

Jersey City RSS job feeds