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Receptionist/Office Administrator

Company: MEMX
Location: Jersey City
Posted on: February 16, 2020

Job Description:

The Receptionist/Office Administrator will be responsible for general office administration and administrative support to several members of the management team. This person will be the first line of defense for the MEMX team and the go-to for daily office functions. The receptionist/office administrator will be based in the Jersey City headquarters and is responsible for maintaining an organized, functional, and professional working environment.


  • Answer the main MEMX phone line and take messages/direct calls.
  • Greet and seat all visitors, notify MEMX team when guests arrive.
  • Responsible for maintenance of the pantry, including ordering of supplies, restocking, emptying dishwasher, etc.
  • Maintain inventory of all pantry dry goods, cleaning supplies, toiletries and office supplies.
  • Administrative support for the management team including calendar management, scheduling calls and meetings, expense reports, electronic filing and light travel coordination.
  • Manage some of the office vendor relationships (supplies, etc.) and track budget.
  • Assist Lead Office Manager and Chief People Officer with all space planning and coordination to accommodate constant growth and change.
  • Develop and implement a system for managing the conference room schedule.
  • Ensure video/conference calls connectivity is established when needed.
  • Administer security access for employees and guests.
  • General upkeep and stocking of conference rooms.
  • Administer corporate catering program, including order placement, vendor management, menu selection, etc.
  • Assist in coordination of employee events.
  • Receive deliveries and coordinate outgoing mail/shipments; distribute incoming mail.
  • Coordinate with building management & office supply vendors.
  • Account management for company FedEx/UPS/Seamless/Uber/Travel accounts.
  • Keep common areas organized, neat and stocked with necessary items; take pride in the little things.
  • Continue to improve these processes always looking for innovative solutions.


    • 3-5 years of administrative and/or office management experience
    • Experience with Microsoft Office Suite (Outlook, Word, Power Point, Excel)
    • Experience with Apple/Mac products (MacBook Pro, iPhone, iPad)
    • Strong attention to detail and proven proactive nature
    • No job too big or too small attitude, this is a flexible organization and role, everyone wears many hats
    • Comfortable with seat at reception desk & being the first point of contact for anyone reaching out to MEMX
    • Experience with office renovations/office moves preferred, but not required
    • Willing to work occasional overtime to meet the business needs
    • Ability to work independently and in teams; and to think creatively and strategically.


      At MEMX you will have the ability to work with a talented team of professionals who bring diversity of thought and background. You will have the opportunity to shape the future of our company and the impact MEMX will have on our clients and the broader markets. We offer competitive employee benefits and perks and will continue to make this a priority to attract the best.

Keywords: MEMX, Jersey City , Receptionist/Office Administrator, Administration, Clerical , Jersey City, New Jersey

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