Temp Office Coordinator, Client Services Center

Company: LVMH Mo--t Hennessy - Louis Vuitton
Location: Jersey City
Posted on: March 30, 2021

Job Description:

at the Client Services Center. Diversified responsibilities and tasks in support of the operations of the organization(s). Profile TASKS AND RESPONSIBILITIES Reception / Administrative (90%):

• Answer all reception calls and direct them to appropriate department. Welcome guests, clients, vendors, and candidates by greeting them, in person or on the telephone; answering or directing inquiries, offering coffee, tea, water, hanging their coats and securing any belongings.
• Assist with all incoming and outgoing mail service.
• Assist with lunch/products/other deliveries contacting respective employees and departments.
• Manage various vendor accounts and invoices keeping up-to-date information and accuracies.
• Place orders for office needs and supplies for team and applicable departments via Staples.
• Assist in preparation of office area for new hires in partnership with Workplace Services.
• Assist in special projects and miscellaneous duties, ordering food, setting up, breaking down.
• Ink/toner order management and inventory upkeep for printers.
• Place service calls for any equipment (printer, coffee machine, water system, etc.) requiring maintenance.
• Be point person for Iron Mountain's pick up of offsite shredding documents. Arrange for extra pick-ups when needed.
• Manage the reservations by employees of the conference rooms, showrooms, wellness room etc.
• Function as a liaison between Christian Dior Inc and Building Property Management of the CSC.
• Responsible for keeping current Certificates of Insurance on file for all vendors entering the building; coordinating all loading dock schedules and access including security coverage on our floors as required for off hours work.
• Responsible for soliciting employee volunteers as fire wardens and searchers. Ensure that everyone has received training and Building Property Management has current information on the participating in office.
• Arranging for security access for all new hires, contractors, and visitors.
• Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion.
• Prepare and submit completed online T&E form for Workplace Services.
• Review, code and process invoices associated with Workplace Services SKILLS AND COMPETENCIES:
  • Ability to interact at all levels with internal and external personnel
  • 2+ years of experience in supporting in an administrative capacity a prestige fashion, fragrance and/or beauty industry
  • Strong communication skills, extremely professional and poised
  • Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
  • Proficiency in Microsoft Office, knowledge of Excel

Keywords: LVMH Mo--t Hennessy - Louis Vuitton, Jersey City , Temp Office Coordinator, Client Services Center, Administration, Clerical , Jersey City, New Jersey