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Executive Administrative Assistant

Location: Jersey City
Posted on: November 16, 2021

Job Description:

New Jersey Reentry Corporation, a non-profit organization located throughout NJ, seeks an energetic, detail-oriented, creative individual and qualified candidate to fill the position of Executive Administrative Assistant. The Executive Administrative Assistant will work closely with the Executive Director and all other departments within the organization.Job Summary

  • Provides high-level administrative supportGeneral Responsibilities
    • Provide administrative and business support to the Executive Director
    • Work as a liaison to the Executive Director, fields and assesses all calls, deliver messages from Executive Director to the staff, fields all media inquiries, staff questions, questions from board members, etc.
    • Maintain the Executive Director's calendar - plan and schedule meetings, conferences, travel, etc.
    • Assist the Executive Director in creating relationships with different departments and legislatures based on the needs of the office
    • Read and review incoming memos, submissions, and calls in order to determine their significance and plan their distribution
    • Perform general office duties such as preparing memos, other documents, letters, and email
    • Prepare agendas and make arrangements, such as coordinating events and meetings
    • Provides clerical support to other departments as needed
    • Manage and maintain the Executive Director's schedule
      • The company reserves the right to add or change duties at any timeJob Qualifications
        • High School Diploma required
          • Associates Degree preferred
          • Experience with Google docs and Calendar, I-Cloud management, and Zoom required Skills
            • Excellent verbal and written communication
            • Must be able to take dictation
            • Experience with goal setting, project management, and change management preferred
            • Active listener and service orientation
            • Ability to work under pressure
            • Ability to multi-task and coordinate responsibilities
            • Excellent time management skills
            • Judgment and decision making
            • Must be proficient with Microsoft Office (Word, Excel, PowerPoint, etc.)

Keywords: NEW JERSEY REENTRY CORPORATION, Jersey City , Executive Administrative Assistant, Administration, Clerical , Jersey City, New Jersey

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