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Administrative Assistant

Company: Aerotek
Location: Jersey City
Posted on: January 15, 2022

Job Description:

Description:Assists Facility manager and operations as needed to support production, procurement, inventory and maintenance. This person will interface with administrators to generate necessary paperwork and reports to satisfy SMRs operating agreements Generates key operating cost reports for the following categories: wear parts; consumables, mobile equipment costs by asset number. Assists facility manager with project specific tasks including: day to day production data input. Daily, weekly, monthly and annual reports to be submitted. Reports of product and residue composition sorts; compile, review and report scale tickets for deductions; compile and submit invoicing. Prepare SBE reports. Coordinate with SMR accounting and procurement Month end spending review for accuracy, timing and correct expense categories Organize daily equipment inspection reports maintenance mechanic sheets; monitor and assist in critical spares inventory control spreadsheet. Place orders as needed, maintain fixed equipment PM tracking information. generate asset work orders and history reports using Microsoft AX, Dynamic 365 SHECS reporting support utilizing KMI Purchase requisition support using Microsoft AX, Dynamic 365; receiving in Microsoft AX, dynamic 365. Follow up on parts to be received for critical repairs. Communicate with key vendors to resolve invoicing reconciliation and job status issues. Monitor key vendor POs for status and payment. Other duties as assignedSkills:administrative support, purchase order, data entry, Excel, Microsoft ExcelTop Skills Details:administrative support,purchase order,data entry,Excel,Microsoft ExcelAdditional Skills & Qualifications: High school diploma or general education degree (GED) Knowledge of MS Excel, Word and outlook Strong attention to detail Ability to take direction and have a thirst for learning Sound oral and written communication skills Strong analytical and problem solving skillsExperience Level:Expert LevelAbout Aston Carter: At Aston Carter, were dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients capabilities by seeking solvers and delivering solutions to address todays workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aerotek, Jersey City , Administrative Assistant, Administration, Clerical , Jersey City, New Jersey

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