Executive Administrative Assistant
Location: Philadelphia
Posted on: June 23, 2025
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Job Description:
'Are You Organized, Creative and Detail-Oriented? Are You
Interested In Joining A Team That Services/ Provides Educational
Services To Our Inner City Youth? Apply to Our Open Executive
Administrative Assistant Position Today!' Job Responsibilities
Responsible to provide the Center Directors Office with high-level
administrative support. Functions as the Centers lead
administrative assistant and delegates and prioritizes tasks among
other clerical and administrative positions. Assists the Human
Resources Department by providing technical assistance related to
personnel information processing, computer input and reporting and
fringe benefit administration. May assume acting positions within
the Human Resources Department. Ensures strict confidentiality of
sensitive information. Follows all integrity guidelines and
procedures and ensures no manipulation of student data Conducts
research, prepares statistical reports, handles information
requests, and performs clerical functions such as maintaining
required documentation, sorting/distributing mail, preparing
correspondence, receiving visitors, arranging conference calls, and
scheduling meetings. May make travel arrangements as necessary.
Ensures timely submission, logging and tracking of all Center
contract deliverables, requests, reports and correspondence.
Drafts, writes and proofs correspondence. Responsible for the
quality of internal/external communications with the Corporate
Office, Department of Labor and outside organizations. Maintains
Job Corps/Company systems and libraries. Prepares, coordinates and
distributes Centers weekly newsletter. Works with Center staff to
obtain newsletter articles and Center highlights. Prepares and
distributes meeting minutes. Provides administrative support to
other departments and provides training to other clerical staff as
needed. Provides technical and administrative assistance to the
Human Resources Department related to personnel information
processing, computer input and reporting, fringe benefit
administration. Produces quality work and completes assignments in
a thorough, timely and accurate manner. Maintains appropriate
personal attendance, accountability and work productivity
standards. Plans, prioritizes and organizes assignments to meet
established goals and deadlines. Understands and applies job
knowledge to effectively complete all required job
responsibilities. Proactively maintains the skills required to
perform job duties. Mentors, monitors and models the Career Success
Standards as required by the PRH. Provides high-quality supervision
and management for the student population. Takes swift and
appropriate action and positively influences student behavior.
Shows respect and courtesy to students and holds them accountable
for their actions and behavior. Provides quality programs and
services for students and ensures that quality is maintained and
student needs are met. Pursues improvement and enhancement of
programs and services. Exchanges ideas and information, both orally
and in writing, in a clear and concise manner and contributes
meaningfully to group efforts by offering relevant ideas and
knowledge. Provides quality and timely information to DOL/Company
when requested. Effectively articulates thoughts and ideas.
Identifies problems, analyzes causes and evaluates appropriate
solutions prior to taking or recommending actions. Follows up to
ensure prompt/appropriate action is taken and ensuring that
problems are in fact corrected. Works in partnership with staff
from all Departments to ensure effective supervision and services
are provided to students. Accepts direction and supervision from
the Center Director/Center Duty Officer/Shift Manager to include
assignments to temporarily perform job responsibilities of other
departments and positions. Other duties as assigned. Qualifications
High School diploma or equivalent required. Advanced degrees
preferred. A minimum of five years advanced administrative
experience required. Degree or certification from an accredited or
certified training program in clerical or administration preferred.
Computer literacy and proficiency in Microsoft Suite of
applications is required. “Adams and Associates, Inc. abides by the
requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These
regulations prohibit discrimination against qualified individuals
based on their status as protected veterans or individuals with
disabilities, and prohibit discrimination against all individuals
based on characteristics protected by federal, state or local laws.
Moreover, these regulations require that covered prime contractors
and subcontractors take affirmative action to employ and advance in
employment individuals without regard to their protected veteran
status or disability.” This policy applies to all terms and
conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leaves of
absence, compensation, and training
Keywords: , Jersey City , Executive Administrative Assistant, Administration, Clerical , Philadelphia, New Jersey
