Executive Assistant / Board Liaison to C-level Executive of Global AI organization (Midtown)

Company: BCL Search
Location: New York City
Posted on: April 1, 2026

Job Description:

Our client, a rapidly growing, mobile commerce global AI organization, is seeking an experienced Executive Assistant / Board Liaison to support the Chief Operating & Finance Officer in their Midtown office. This role serves as a critical partner to executive leadership, ensuring seamless operations, strong corporate governance, and effective coordination across internal teams, shareholders, and external advisors. The ideal candidate brings experience within a ultra fast-paced, high growth environment where they’ve been prior tasked with ensuring seamless execution of executive’s directives, exceptional judgment and discretion, and the ability to operate at both a strategic and executional level. RESPONSIBILITIES: Executive Support & Leadership Partnership • Provide high-level executive support, including complex calendar management, meeting coordination, travel arrangements, and prioritization of competing demands • Act as a strategic gatekeeper, optimizing executive time and ensuring alignment with key business priorities • Prepare briefings, agendas, and materials; track follow-ups and drive execution of next steps • Liaise and coordinate with global teams • Manage scheduling and communication across multiple time zones, ensuring seamless coordination with global stakeholders Corporate Governance & Board Support • Coordinate Board and committee meetings, including agendas, materials, minutes, and follow-ups • Maintain corporate records, governance documents, and minute books • Ensure adherence to governance best practices and regulatory requirements; support shareholder communications and meetings Public Company & Regulatory Compliance • Support SEC filings and public company reportieng requirements • Maintain compliance records and monitor regulatory updates impacting the business • Partner with Legal and Finance to ensure accuracy and timeliness of disclosures Equity & Corporate Administration • Assist with managing equity programs, including stock plans, grants, and tracking of ownership records • Coordinate with Finance, HR, and external partners on equity administration and reporting • Oversee corporate entity management, filings, and documentation across jurisdictions Cross-Functional & External Coordination • Partner closely with Legal, Finance, HR, Compliance, and executive leadership • Liaise with external counsel, auditors, regulators, and advisors • Support strategic initiatives, special projects, and company-wide priorities REQUIREMENTS: • Bachelor’s degree • 7 years of experience in executive support or legal/ board-facing roles with corporate governance exposure • Experience supporting a publicly traded company and familiarity with SEC compliance is a plus • Knowledge of corporate governance practices, equity administration, and corporate structures • Experience with SOC II or similar compliance frameworks preferred • Strong organizational, communication, and project management skills • High level of discretion, judgment, and professionalism • Ability to operate autonomously and manage multiple priorities in a fast-paced environment SALARY: $125-$165K (DOE) Discretionary Bonus Excellent Benefits HOURS: 8:30am–5:30/6:00pm w/ flexibility. Successful candidate will have a 24/7 mindset. On-site, 5 days per week. Occasional travel.

Keywords: BCL Search, Jersey City , Executive Assistant / Board Liaison to C-level Executive of Global AI organization (Midtown), Administration, Clerical , New York City, New Jersey