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Senior Administrative Assistant to the Assistant Corporate Controller

Company: New York Life Insurance Company
Location: Jersey City
Posted on: June 14, 2018

Job Description:

New York Life Insurance Company is the largest mutual life insurance company in the United States. Founded in 1845 and headquartered in New York City, New York Life reported 2017 operating earnings of $2.06 billion. Total assets under management at year end 2017, with affiliates, totaled $586 billion. New York Life holds the highest possible financial strength ratings currently awarded to any life insurer from all four of the major ratings agencies: A.M. Best, A++; Fitch AAA; Moody's Aaa; Standard & Poor's AA+ (Source: Individual independent rating agency commentary as of 8/1/17). Financial strength, integrity and humanity-the values upon which New York Life was founded-have guided the company's decisions and actions for over 170 years. Position Summary: This challenging role as a Senior Administrative Assistant will support the Assistant Corporate Controller and his five direct reports. The qualified candidate will work well in a team-environment while providing total support to the executive in all aspects of their role as well as interacting and effectively working with senior executives, team members within the department, with employees throughout New York Life, as well as with external business partners/contacts in a positive, professional and engaging manner. The role requires a high attention to details as well as exposure to confidential information. Responsibilities will include, but not limited to:

  • Coordinate meeting calendar, audio/video conferencing and travel arrangements (including assistance with visas and related documents) with high attention to detail and follow-up
  • Keep track of daily agenda ensuring executives attendance and punctuality for meetings
  • Ensure timely delivery or distribution of meeting materials to executives
  • Assist with the creation of presentation packages and speaker notes
  • Maintain email, files and documentation as needed
  • Assist with the preparation of expense reports, including supporting details
  • Liaise within the department, across the organization and with external partners/vendors/associations
  • Support the maintenance and tracking of approval and signature documents
  • Assist all team managers with on-boarding for new employees or transfers into the team
  • Maintain organization charts and floor plan
  • Support participation in the FMN continuing professional education program with scheduling, preparation of materials and reporting of attendance records
  • Order office supplies as necessary
  • Handle procurement card billing approval
  • Review and distribute mail as appropriate
  • Handle ad-hoc projects and assignments as the business dictates Specifications/Qualifications:
    • High School Diploma, Bachelor's Degree preferred
    • 5-10+ years as an administrative assistant in a corporate environment
    • Exceptional interpersonal and communication (verbal and written) skills
    • Excellent organizational skills with a high attention to detail
    • Ability to multitask and set priorities
    • Proactive, detail oriented with strong follow-up skills
    • Strong work ethic
    • Flexibility in a fast-paced corporate environment
    • Ability to handle sensitive information and keep information confidential
    • Team player with the ability to work independently, demonstrate initiative and exercise good judgment
    • Able to collaborate and establish strong relationships with all levels of the organization
    • A willingness to work overtime, as necessary
    • Solid proficiency with Microsoft Suite: Word, Excel, PowerPoint, and Outlook SF:LI-MD1 SF:EF-MD1 EOE M/F/D/V If you have difficulty using or interacting with any portions of this Web site due to incompatibility with an Assistive Technology, if you need the information in an alternative format, or if you have suggestions on how we can make this site more accessible, please contact us at: . Senior Administrative Assistant to the Assistant Corporate Controller

      Keywords: New York Life Insurance Company, Jersey City, Senior Administrative Assistant to the Assistant Corporate Controller, Administration, Clerical, Jersey City, New Jersey

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