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Temp to Perm Receptionist/Office Manager

Company: Glocap
Location: New York
Posted on: October 22, 2019

Job Description:

COMPANY: Hedge Fund POSITION: Temp to Perm Receptionist/Office Manager LOCATION: Downtown, NY HOURS: 8:30 AM - 5:30 PM COMPENSATION: (DOE) + Discretionary Bonus + Benefits BACHELOR'S DEGREE: Required Our client, a prominent hedge fund, is seeking a smart and driven Temp to Perm Receptionist and Office Manager for their downtown New York City office. The ideal candidate will have excellent communication skills and be able to multi-task and prioritize daily work. -- Responsibilities of Temp to Perm Receptionist/Office Manager: -Greet and welcome visitors. Answer main line and direct calls/refer all inquiries -Provide general office support through a variety of administrative tasks -Order, track and maintain all supplies, pantry items and non-IT equipment -Coordinate meeting arrangements, special requests and follow up with internal and external meeting hosts via conference room booking system -Coordinate daily guest and visitor seat assignments and communication thereof -Coordinate with IT for set up and user assistance for meetings and visiting users -Coordinate and/or assist with VC/presentations and dial-in setup with Help Desk -Arrange catering and receive catering -Ensure conference rooms are set up and cleaned up before and after meetings -Maintain reports to track office usage/attendance -Submit invoices to Catalyst accounts payable system -Maintain and submit expense reports in Concur -Compile and monitor budget and related expenses -Responsible for ensuring administrative and operational coverage of office -Respond to facilities and technical issues, alarms and performance of capital projects -Manage facilities and IT vendors as required. This includes all support functions such as cleaning services, equipment and site maintenance events and interaction with building management -Maintain integrity of the space by identifying issues with furniture, fixtures, general appearance -Maintain and follow-up on contracted services, including all scheduled repair and maintenance -Liaise with the landlord on facilities and administrative issues including new id cards and vendor paperwork (COI's) -- Requirements of Temp to Perm Receptionist/Office Manager: -Professional and polished presentation -Enthusiastic, organized and diligent with attention to detail -Effective verbal and written communicator -Familiar with Microsoft Office suite -College degree and two plus years of work experience -Reliable and prompt -Record of strong work performance -Verification of identity, education, prior employment, and references may be required

Keywords: Glocap, Jersey City , Temp to Perm Receptionist/Office Manager, Administration, Clerical , New York, New Jersey

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