HR Administrator

Company: Planet Professional
Location: Jersey City
Posted on: May 8, 2022

Job Description:

Job ID: BH484717 Category: HR Administrator, Human Resources, Administrative Assistant Specialty: Human Resources Human Resources Administrator6-month contract Location:Jersey City, NJ (remote until office opens) Hours:M-F; 8hrs/day - 40hrs/wkIndustry:Financial Services/BankingInterview Process:Video Call or Phone Screen (1 round) Must Haves: HS diploma At least a year of relevant HR experience Proficient with WorkDay and Microsoft Office Job Description/Summary: The HR Senior Administrator provides general administrative support to the Talent Acquisition department, and coordinates our Krakow-based internship program. This position is part of a team that handles interview scheduling, Workday application data entry, candidate correspondence, and other administrative tasks related to recruitment, as well as assists with recruitment for interns and junior-level staff. Responsibilities: Candidate scheduling and confirmation phone calls. Includes preparing copies of candidate resumes and relevant interview documentation for Talent Acquisition Partners and hiring managers. Collate and administer all changes in Workday (Comments, status changes, interview scheduling, ready for hire processing, etc) Format job descriptions and marketing material in line with established standards Administer all internal and external job postings in line with recruitment strategies. Do periodic quality checks to ensure internal and external job postings are in line with established standards (client website, Linkedin, etc). Ensure Intranet and Internet are updated with relevant recruitment materials and information Provide timely correspondence to internal and external candidates advising on status Manage timely communication with employee referrals and referrers Generate and distribute routine Talent Acquisition reports Prepare offer letters/employment contracts for Talent Acquisition Partner sign-off Prepare new hire packages Distribute offer letters/contracts and new hire packages to successful candidates Initiate background check process with HRDirect. In cases where follow up is required, liaise with candidates for additional information Coordinate Krakow-based internship program, and provide support of marketing and branding initiatives Ensure that all information and collateral relating to opportunities at this company are accurate, professional and positively impact the reputation of the client Working with colleagues, Ensure that timely and professional communications updating on the status of applications are issued to candidates, employee referrals and those who have referred employees Handle invoices from external search firms and other vendors and ensure payment Charge individual departments for services provided by external search firms Qualifications/Skills: Relevant work experience or equivalent certification Strong relationship management and interpersonal skills with the ability to successfully collaborate with colleagues Demonstrated customer focus and strong action orientation Possess a high degree of confidence; be able to instill confidence in others Ability to effectively interact with all levels of employees Ability to think independently and creatively, and take ownership of critical issues. Excellent organizational skills with a strong attention to detail Ability to manage time, priorities and projects Ability to manage multiple administrative tasks simultaneously Ability to persevere and deliver results under challenging circumstances Strong communication skills, both verbal and written Proficiency with Technology : Workday, Microsoft Office Suite #professional The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Type: Temp/Contract Location: Jersey City, New Jersey

Keywords: Planet Professional, Jersey City , HR Administrator, Human Resources , Jersey City, New Jersey