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Executive Assistant

Company: TalentHub Worldwide
Location: Jersey City
Posted on: February 16, 2020

Job Description:

Company Description

Media Company

Job Description

Executive Assistant

Media Company located in Jersey City seeks an Executive Assistant for an immediate temp to perm role.

This role requires great organizational skills, the ability to juggle multiple critical requests with maturity and judgment, superior attention to detail, comfort with internet and other technologies, and the ability to meet tight deadlines. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important, as is a good sense of humor. The successful candidate will be able to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. The ideal candidate is able to work successfully in a team environment and build effective working relationships inside and outside of the organization, including collaborating with the administrative support team.

Key Responsibilities:Extensive and complex calendar management of all kinds, including global needs and coordination of annual planning calendar. Advanced proficiency in Microsoft Outlook is a must, and command of phone- and videoconferencing technologies is important.
Ensures CCO has appropriate materials and has scheduled time to be prepared for meetings.
Manages CCO travel arrangements. This includes meeting set up, travel arrangements, lodging, meals, expense reports, etc.
Superior writing, proofreading and note-taking skills are required. This includes drafting, organizing meeting agendas and sending follow-up notes.
Schedules and organizes CCO's staff/team meetings and other group events. Ensures that meeting materials are prepared and provided to attendees.
Provide secondary support to CCO's direct reports as required.
May be tasked to manage special projects and/or plan events.
Participate in space administration.
Track and help drive completion of key deliverables and follow up on outstanding items.
Assist with and administer miscellaneous tasks as assigned by the CCO.

Basic Qualifications

Knowledge and Skills/Education and Experience:
Bachelor's degree or equivalent experience is preferred but not required.
8+ years of work experience supporting senior management, preferably in high-growth or technology company settings.
Ability to adhere to strict confidentiality standards.
Ability to discern appropriate actions in daily situations.
Highly proficient at Microsoft Office (emphasis on Microsoft Outlook calendar management and Word).
Strong analytical and spreadsheet skills.

Complexity of Work & Independence:
Operates with considerable autonomy and extreme discretion.
Work requires creativity and extreme judgment in every area.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Proactively gathers information and makes recommendations to address complex business issues without being asked or asking.
Given little to no direction, will explore and determine method for accomplishing objectives.

Leadership & Interpersonal Skills:
Communicates effectively (oral and written) both internally and externally.
Provides leadership to achieve desired results.
Delegates effectively.
May have direct people management responsibilities.

Pay Rate is $45.00 per hour

Additional Information

All your information will be kept confidential according to EEO guidelines.

Keywords: TalentHub Worldwide, Jersey City , Executive Assistant, Other , Jersey City, New Jersey

Click here to apply!

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