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Contract Specialist

Company: WSP
Location: Jersey City
Posted on: October 20, 2020

Job Description:

Be involved in projects with our Construction Services Team and be a part of a growing organization that meets our client---s objectives and solves their challenges. At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future WSP is currently initiating a search for a Contract Specialist (Construction) for our PATH RE Field Office in Jersey City, NJ. Duties and Responsibilities: Provide assistance to Client Resident Engineer of Construction as directed. Coordinate with staff. Looking for an organized, highly motivated individual, capable of completing assignments with little to no supervision. Under the general supervision of the Resident Engineer, performs support duties of a diverse nature requiring some independent analysis, exercise of judgment in task execution, and detailed knowledge of company procedures related to the work performed. Support construction management operations. Processing of Contractors Application for Payments, Preparation of Change Orders/PACC---s, Audit of Time and Material Tickets submitted by the GC, Monthly updating of WINTRAK and tracking and updating contract status. Maintains construction project files. Responsible for internal correspondence. Performing desk audits of contractor billings. Ensuring proper documentation is received from Contractors for all aspects of contract. Preparing monthly reports, monitoring contracts. Preparing Project Meeting Minutes. Preparing general correspondence, faxing, shipping, contract closeout documents. Duties may consist of posting information to logs; maintaining databases, spreadsheets, records and filing systems; monitoring project records and documents using construction management software; making follow up calls and appointments; communicating by phone, email, and 2-way radio; monitoring inventory; and coordinating processes. Other duties as assigned. Talent is the essence of meeting our client---s objectives, goals and challenges. If this sounds like a fit for you, we---d love to have that first discussion of you joining our team. Requirements Minimum Qualifications: Minimum of 7 years of administrative experience to include construction and some accounting experience Familiar with construction and construction management terms and is proficient in data entry. Ability to communicate effectively both orally and written. Verbal communication includes contract staff, Resident Engineer, facility staff and outside contractors. Experience in contract administration. Demonstrated ability in: Preparing and/or reviewing payment applications. High School Diploma. Microsoft Outlook, MS Word, MS Excel, MS PowerPoint, PRIMAVERA, EXPEDITION, Wintrak. Will be trained for inputting information into PA programs. Construction audit or bookkeeping administration experience helpful. Demonstrate ability to exercise responsible and ethical decision-making regarding company funds, resources and conduct. Proven ability to adhere to WSP---s Code of Conduct and related policies and procedures. This hire will be contingent upon client selection and successful background check. Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP---s Code of Conduct and related policies and procedures Proven track record of upholding workplace safety and ability to abide by WSP---s health, safety and drug/alcohol and harassment policies This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request. " should be included as a basic qualification. Preferred Qualifications: Self motivated and eager to learn. Bachelors or associate degree in business or engineering is preferred. About WSP USA WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 9,500 people in 150 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com/usa WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee---s career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges. Are you ready to get started? WSP USA Inc., WSP USA Buildings Inc., and WSP USA Services Inc. (collectively ---WSP USA---) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status The selected candidate must be authorized to work in the United States. This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.

Keywords: WSP, Jersey City , Contract Specialist, Other , Jersey City, New Jersey

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