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Benefits & HRIS Coordinator

Company: Infinity Consulting Solutions, Inc.
Location: Jersey City
Posted on: November 19, 2021

Job Description:

Benefits and HRIS CoordinatorPOSITION SUMMARYThe Benefits & HRIS Coordinator is primarily responsible for executing the day to day management in the development, implementation and maintenance of the company's benefits programs including vacation/holiday/sick time, health coverage (medical, dental, vision, disability programs, flexible spending, life insurance, accidental death & dismemberment, etc.), leaves of absence, retirement plans, vendor/invoice management and wellness initiatives as well as the systems upon which those benefits rely upon. The role assists in crafting and executing strategies designed to keep employees informed about company benefits, any proposed changes and helps to ensure that programs are current with regard to trends, practices and costs.RESPONSIBILITIES" Respond to employee benefit inquiries including investigating disputes and/or discrepancies. Escalating matters to health benefits broker as needed." Process benefit changes with vendors including additions, terminations, and status changes." Prepare and deliver educational opportunities through various forums (email, webinar, etc.) designed to help employees easily obtain information and better understand company benefits." Manage benefits information on company SharePoint page providing updates as needed." Conduct benefits orientation for new hires/conversions, complete onboarding tasks (ex. inputting new hires into applicable systems) in an accurate/timely fashion and aid with self-enrolment system issues." Complete offboarding duties (ex. COBRA enrolment) and provide support to terminated employees regarding benefits continuation or termination." Serve as main POC for employee, manager and vendor regarding leaves of absence. Maintain tracker and improve upon internal process outline and communication flow." Compile biweekly payroll changes and work closely with Payroll to ensure changes are processed appropriately." Prepare weekly/monthly reporting to internal (ex. Finance) and external contacts (ex. wellness vendors)." Monitor and reconcile vendor billing. Resolve administrative problems with the carrier representatives." Maintain applicable databases and employee benefit files." Uphold a working knowledge of federal and state legislation influencing benefits." Prepare benefits reporting requirements and ensure compliance/distribution of required employee benefit notices." Conduct monthly/quarterly audits to verify consist employee information across systems/vendors." Assist manager in open enrolment preparation and execution including gathering data to help determine plan design." Actively participate in open enrolment sessions to counsel employees on available options." Process and monitor tuition reimbursement programs as well as other additional benefits (identity protection, pet insurance, discount programs, etc.)." Coordinate workers' compensation claims with third-party administrator and follow up on claims as needed." Provide ongoing support to the broader HR team (ex. global projects/initiatives) as needed." Other duties as assigned.Desirable Experience/Skills/Qualifications" Ability to juggle multiple tasks at a time and provide timely follow up." Must be a detail-oriented, self-starter and work effectively in a fast-paced environment." Ability to prioritize and execute tasks in time-sensitive situations with an attention to detail." Excellent listening, verbal and written communication skills." Ability to maintain a high degree of confidentiality." Proficiency with Microsoft Office Suite (most importantly Outlook, Word and Excel)." Strong organizational skills and time management skills." Familiarity with benefits and payroll software.Education:Associates Degree in Human Resources, Business Administration or related field (Bachelor's degree preferred) and a minimum of 2 years human resources experience (benefits/HRIS experience preferred), or the equivalent combination of education and applicable experience.

Keywords: Infinity Consulting Solutions, Inc., Jersey City , Benefits & HRIS Coordinator, Other , Jersey City, New Jersey

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