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Executive Assistant

Company: BlueVine
Location: Jersey City
Posted on: January 16, 2022

Job Description:

BlueVine is a high-growth fintech company empowering small businesses with innovative banking designed for their needs. We combine industry-leading technology and security with our team's expertise and care to provide best-in-class financing and lending products to power business growth at every stage of the journey. To date, we've supported over 87,000 small business owners with our core financial service products and more than 300,000 small business owners through the Paycheck Protection Program (PPP).

Headquartered in Redwood City, CA, BlueVine has raised $102.5M and is backed by top investors, including Menlo Ventures, Lightspeed Ventures, Citi Ventures, SVB Financial, Nationwide Insurance, and M12. For more information, check out our LinkedIn Page .

Small businesses deserve accessible and modern financial services, and traditional banks have underserved them for too long. Join us as we build a brighter financial future for small businesses.

About The Role

We are looking for an experienced, energetic and creative Executive Assistant to provide administrative support to our executives at Bluevine's Jersey City location. We're looking for someone who can provide strategic administrative support, project management, and business-critical initiative support for the CEO and the local executive team.

This position requires strong interpersonal skills, independent judgment, and a deep understanding of both strategic and tactical business needs. Excellent verbal and written communication, as well as detailed management and leadership capabilities are also key. Our EA role is a career opportunity for someone who embodies our culture and who's seen high-growth, fun companies scale. This position reports to our Chief People Officer and supports several of our Redwood City-based executives. If this sounds like you, please keep reading.

This is not a fully remote role. At BlueVine, we pride ourselves on our collaborative culture, which we believe is best maintained through in-person interactions and a vibrant office environment. All of our offices will reopen in accordance with local guidelines, and will follow a hybrid model.

What You'll Do

  • Partner with the Executive Team and others on day-to-day activities, scheduling and calendaring, team meeting organization, and event planning as needed
  • Have incredible organizational skills to proactively manage calendars, including expense reporting and travel
  • Be extremely adaptable to the ever-changing needs of a fast-growing tech company
  • Work flexibly in terms of responsibilities and responsiveness
  • Have a keen eye for detail whether in written or visual communication -- an image that is slightly off-center on a slide deck is not good enough
  • Act as a liaison both internally and externally, maintaining a sense of professionalism and embodying our values
    What We Look For
    • Have a minimum of 5+ years of full-time administrative support, reporting to 1 or more executives
    • Possess 4+ years of managing the calendar, expenses, and travel of a C-level executive or similar
    • Be highly organized, efficient, and demonstrate superior attention to detail
    • Have an ability to multitask and prioritize in a dynamic environment
    • Enjoy working with executives in a fast-paced environment (preferably in technology, media, internet or related companies)
    • Possess exceptional communication and interpersonal skills, always acting poised, professional, articulate and calm regardless of the situation
    • Have a proven ability to drive projects forward while simultaneously multitasking in an environment with shifting priorities
    • Be a strong problem solver, including having both the ability to discover a problem and to solve it creatively and collaboratively
    • Have the utmost discretion with access to sensitive company and personal information
    • Experience with Google Docs, Slack, Expensify, and other work tools
      Benefits & Perks
      • Receive over $1,000 annually for a wellness benefit of your choice
      • Monthly WFH Stipend
      • Generous PTO and holidays
      • Excellent health coverage and life insurance benefits
      • Generous, paid parental leave which covers up to 15 weeks
      • 401K with an immediate 3% company match
        Once We Return To Office
        • Free commuter benefits - CalTrain passes for SF employees and a monthly parking allowance
        • Weekly catered lunches
        • Unlimited snacks in fully stocked kitchens
        • Pet-friendly HQ
          Read what candidates and employees have to say about us. Check out our Glassdoor Page .

Keywords: BlueVine, Jersey City , Executive Assistant, Other , Jersey City, New Jersey

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