Company: FirstService Residential
Location: Jersey City
Posted on: August 4, 2022
Primary Responsibilities:Manage and administer the day to day
operations of the Community Association business. Maintain
communication with Board of Trustees/Directors and homeowners. Work
closely with the community manager on all manners of community
financials and project management.
Assure that the policies, resolutions and other acts of the Board
are carried out
Be knowledgeable of all Association Governing Documents, Rules and
Regulations and general legal requirements of a community
Assist with the daily implementation of the annual budget, perform
general financial management and recordkeeping
Assist Association and In-House counsel on collection matters and
monitor maintenance fee accounts
Assist with preparation of specifications needed for all services
received by the Association (e.g., landscaping, snow, trash,
insurance, pool, etc.)
Assist with bid process, review bid spec proposals and comparison
spreadsheets and make board recommendations as appropriate.
Ensure maintenance of all files, records and correspondence in
accordance with company procedures and good business practices
Attend all Board meetings, where necessary
Assist with preparation of Board meeting agenda, monthly management
report and all other reports and material needed for Board
Assist with establishing an annual calendar indicating all
association activity, deadlines, election, meetings, projects,
Assist all walk-in homeowners and refer to Community Manager, when
Maintain Association filing -- homeowner filing, correspondence,
work orders, accounting documentation etc.
Mailings, as needed and required.
Recordkeeping -- binders to be kept with the following: Monthly
Agendas, Modification Requests, Work Orders, Financials (including
Bachelors Degree of Higher strongly preferred
Strong organizational and administrative skills
Strong written and verbal communication skills
Excellent word processing, mathematic and computer skills
2+ Years of customer service experience in high traffic
The physical demands described here are representative of those
that must be met by an associate to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
* Position involves sitting, standing, stooping, kneeling, pushing,
shoving, lifting, carrying and moving objects that can weigh up to
25 lbs. This movement can occur throughout the day. Must also be
able to climb several flights of stairs if necessary.
* Must be able to sit and stand for extended periods of time.
* Must be able to communicate both on the phone and in person with
our clients in order to resolve issues and manage the business.
* Must have finger dexterity for typing/using a keyboard.
* Must be mobile enough to move around both the office in order to
make copies, send mail and faxes and to walk around the property.
This could include lengthy walks on uneven areas.
* Talking and hearing occur continuously in the process of
communicating with guests, supervisors, and other associates.
* Capable of working extended hours, to include evenings, weekends
and holidays as necessary.
* This position may alternate between working indoors in a
controlled climate and with proper lighting, to an outdoors setting
with variable climate and lighting.
* Must be able to interact with all types of individuals, be
mentally alert, detail oriented, and with good reasoning
* Must be able to work on more than one assignment at a time with
frequent interruptions, changes and delays. Must be able to remain
focused and work effectively, efficiently, and cheerfully under
such circumstances. For safety reasons, employee must remain alert
to working conditions and aware of safety, health, and
* Must be able to work effectively and cheerfully in an environment
which may be stressful due to adversarial situations resulting from
the proper performance of duties
The work environment characteristics are normal office conditions
for the role. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Hours over and above normal office hours will occur, including
evenings, holidays, and some weekends. Schedule is subject to
change based on business needs.
Equal Opportunity Employer Minorities/Women/Protected
Keywords: FirstService Residential, Jersey City , Community Administrator, Other , Jersey City, New Jersey
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