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Executive Assistant

Company: Verisk Analytics
Location: Jersey City
Posted on: July 13, 2019

Job Description:

With a history of impressive growth, an innovative culture, and offering industry-leading solutions, Verisk Analytics is an amazing place to work and make a difference. In 2018, Forbes magazine named Verisk to its World's Best Employers list and, in 2017, to its World's Most Innovative Companies list for the third consecutive year. We also earned the Great Place to Work Certification for the third consecutive year in recognition of our outstanding workplace culture. Verisk is a leading data analytics provider serving customers in insurance, energy and specialized markets, and financial services. Using advanced technologies to collect and analyze billions of records, Verisk draws on unique data assets and deep domain expertise to provide first-to-market innovations integrated into customer workflows. We've been delivering predictive analytics and decision support solutions to our customers for nearly 50 years, helping them protect people, property, and financial assets. At Verisk, you'll be part of an organization that's committed to serving the long-term interests of our stakeholders, including the communities where we operate. At Verisk, you can build an exciting career with meaningful work; create a positive and lasting impact on the business; and find the support, coaching, and training you need to advance your career. Our culture of innovation means your ideas on how to improve our business will be heard. As key contributors to our success, our team members enjoy working in a business-casual, collaborative environment that offers state-of-the-art resources, advanced technologies, and an excellent benefits package.Job Description We're looking for a self-starter who has the ability and drive to provide high level support for two executives: the Chief Marketing Officer and the Chief of Staff to the COO. The responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature. This Executive Administrative Assistant role requires a unique mix of strong organizational skills in order to collaboratively assist with activities and events such as coordinating partnership and investment meetings, meetings with investment banks and board - related presentations, liaising with outside parties, scheduling town hall meetings, organizing off-sites, and creating and updating presentations, etc. The successful candidate will need to maintain continuous contact and personal communication with Verisk executive management and senior business leaders globally, as well as with external parties - including senior leaders of companies, venture capital and private equity firms and outside advisors. Your presence, character and professionalism will make you a cultural champion for the Verisk Way. You hold the front line of the organization you support, and working in the Executive offices of Verisk, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite. The day to day expectations of this role are: - Global and domestic travel planning, travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers - Coordinating meetings involving all stages of planning including logistics, vendors and materials (whether in person, via telepresence or conference calls), and various other events for multiple senior executives and a global team across multiple time zones - Managing all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization - Prepare, reconcile and track expense reporting and reimbursement via Concur - Coordinate and facilitate the set-up and agenda for planning and execution of internal and external events, coordinating scheduling, accommodations, AV needs, catering, etc. - Organize and safeguard all highly confidential company files and information - Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and C-suite leaders, as needed - Create and develop highly professional visual presentations for senior management. - Answer phones for executive management. Take messages and answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phonesQualifications - 10+ years' experience in a senior administrative role supporting executives with global responsibility. College degree desired but not required - Familiarity with a dynamic and fast-paced global company's operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team's needs - Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision - Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners - Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality - High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants across Verisk - Prior experience submitting expenses, providing heavy phone coverage, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required - Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning - Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail - Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism - Driven to get things done with excellence and timeliness #LI-JB1

Keywords: Verisk Analytics, Jersey City , Executive Assistant, Other , Jersey City, New Jersey

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