Administrative Assistant

Location: New Rochelle
Posted on: June 23, 2025

Job Description:

Administrative Assistant Reports To: Chief Executive Officer (CEO) Supports: Chief Finance/Operations Officer (CFO) and Chief Program Officer (CPO) Compensation: $50-55k Location: New Rochelle, NY About Our Client Our client is a well-established youth-focused organization dedicated to empowering young people to reach their full potential. For nearly a century, they have provided hope and opportunity through achievement-driven programming focused on academics, mental wellness, fitness, leadership, and civic engagement. This is an exciting time to join their team as they expand their reach, introduce innovative programs, and grow high-need areas including health and wellness, STEAM/STEM, and workforce development initiatives. Position Overview The Executive Assistant will provide comprehensive administrative support to the CEO, CFOO, CPO and staff to ensure all daily operations run smoothly and efficiently. Key Responsibilities Provide administrative and clerical support to executive leadership, including preparation of donor materials, grants, presentations, and board reports Answer phones, provide information, and greet visitors with professionalism Coordinate meetings, prepare agendas and minutes, and arrange travel as needed Maintain organizational calendar and coordinate activities and events Process incoming and outgoing mail Monitor and order office supplies Maintain accurate electronic and hard copy filing systems Operate and troubleshoot office equipment Manage equipment service contracts and maintenance Coordinate office space utilization Additional Responsibilities Liaise with program directors to provide support as needed Assist with event planning and communications Other duties as assigned Qualifications High school diploma minimum; background in business administration preferred Several years of experience in administrative support roles Spanish bilingual skills would be a huger plus Excellent written and verbal communication abilities Strong customer service orientation Effective time management and prioritization skills

Keywords: , Jersey City , Administrative Assistant, Administration, Clerical , New Rochelle, New Jersey